The Opportunity:
The Administrative Assistant II for the Psychology department performs administrative and clerical functions in all duties related to the academic operation of the Department of Psychology and the Clinical Master program. This includes but is not limited to; receives, screens, and directs incoming calls, greeting/referring/assisting visitors, staff, students, or others, mail, e-mail, preparing documents and reports, arrange meetings and room scheduling, prepares and maintains files and records according to established guidelines, and liaising with the HR and finance business centers as necessary. This position also provides support to the department chair, program director/associate director, department faculty, and students.
Responsibilities:
Provides administrative support to the Program Director/Associate Director.
Assists with student advising, enrollment, academic requests, maintain student records, and registration.
Assists with graduate orientation and interview day.
Creates and processes graduate assistantship agreements. Liaise with the COS HRBC for any Workday-related transactions related to hiring.
Responsible for maintaining office equipment order and may perform routine troubleshooting as needed. Submits requests for work orders and technical support.
Assists with training FWS (Federal Work Study) part-time student assistants.
Assists faculty with semester tasks to ensure University deadlines and policies are followed. Oversees the collection of academic information from faculty including but not limited to collecting syllabi, book orders, and processing SPoIs.
Maintains inventory, check out paper and other equipment to building personnel and students. Orders office supplies and liaises with the finance budget business center as necessary/required.
Manages building labs and key access. Coordinates and books meeting spaces and room reservations.
Other tasks as assigned by department and/or supervisory staff.
Minimum Qualifications:
High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information
Preferred Qualifications:
Experience in similar structured organizations/school or higher education environment.
Experience in administrative support work.
Ability to organize, multi-task, and prioritize to ensure timely completion of work.
Experience using Outlook, Word, Excel, and PowerPoint.
Strong verbal and written communication skills.
Additional Application Materials Required:
In addition to your application, please include resume.
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
Flexible work environment
And more…For more benefits information, view the UCF Employee Benefits Guide click here.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
#LI-ONSITE
Department
College of Sciences (COS) - Department of Psychology
Work Schedule
Monday - Friday / 8:00 am to 5:00 pm
Type of Appointment
Regular
Expected Salary
$17.64 to Negotiable
Job Posting End Date
08-26-2024-12-00-AM
Veteran’s Preference:
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf
Equal Employment Opportunity Statement:
The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President’s Statement.
The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.
As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.
